The truly unique entertainment complex, Belterra Park Gaming, features an expansive facility on 122 acres just minutes east of downtown Cincinnati. The facility features six food & beverage outlets, 1,500 Video Lottery Terminals (VLTs), and maintains the only turf track in Ohio. Best of all, guests can expect the same high level of service at Belterra Park as they receive at Belterra Casino Resort.
Belterra Park Gaming
6301 Kellogg Rd
Cincinnati, OH 45230
The Assistant Racing Secretary will assist the Racing Secretary in assembling a program of competitive races through the established types and conditions of races and ensures that all horses entered into races are eligible; perform various clerical duties in support of the day to day operations; completes racing documentation and maintains records and accounts; provides administrative support to the higher level management staff; and performs related tasks within the area of assignment.
(These functions are intended as a general illustration of the work performed in this job classification and are not all inclusive for this position)
Delivers superior internal and external guest service the Pinnacle Way by ensuring every interaction includes our Six Core Service Standards (Look sharp, smile and greet the guest; Be friendly, polite and use courteous language; Provide especially timely and knowledgeable service and then some; Always find solutions to guests’ problems; Use the guest’s name when appropriate; Thank the guest and invite him or her back.); and work harmoniously with fellow team members.
Assists in the planning and arranging of racing schedules and assigns handicap weights; keeps current horse class qualification lists for examination; maintains familiarity with ages, class and competitive ability of all horses.
Processes all registration certification of all horses competing; returns certifications to owner or representative at exit from grounds.
Reviews and processes applications for horses entering and training; accepts application and entrance fees; register financial interest parties; may review racing information to be published in various forms of publications; ensuring racing commission rules are followed for classifying and reclassifying horses.
Prepares listing of horses in program; review entries and declarations for various assigned events; verify eligibility of all declarations and nominations and produces eligible horse listings; ensure declarations are signed and are kept safe for the specified time frame.
Documents the official racing results and maintain files on horses; assists the Racing Secretary in processing documents of ownership changes and creates reports for track officials.
Prepares and analyzes complex reports using writing and analytical skills; prepares and approves federal and state reporting; ensures reporting compliance.
Attends and participates in professional group meetings; maintains awareness of new trends and innovations in the field of racing administration.
Performs related duties and responsibilities as required.
EDUCATION AND/OR EXPERIENCE REQUIREMENTS:
(Related education and experience may be interchangeable on a year for year basis)
High School Diploma or GED, plus two (2) years administrative or secretarial experience, including some experience in racing is highly desirable.
ADDITIONAL REQUIREMENTS: (Licenses, Certifications, Testing, etc.):
Ability to maintain all Regulatory licenses within assigned state of employment
Must successfully pass background check
Must successfully pass an alcohol and drug screening
PREFERRED KNOWLEDGE, SKILL AND ABILITY:
Operations, services and activities of a racing program operation; racing rules and regulations and processing of required documents and forms; basic development of schedules and assigning handicaps; principles and procedures of proper record keeping; principles of writing and basic report preparation; office procedures; methods and equipment including computers and applicable software applications; pertinent federal, state, and local laws, codes, and regulations.
Coordinate, review and comprehend all necessary documentation as required by racing commissions; compose, type and route correspondence; understand various racing terms and protocols; independently initiates, follows up on and completes assignments; recognizes areas needing improvement and makes recommendation; maintain confidentiality and use good judgment and tact; recommend goals, objectives, and procedures; prepare clear and concise reports; interpret and explain policies and procedures; communicate clearly and concisely, both orally and in writing; and establish and maintain effective working relationships with those contacted in the course of work; interpret and explain policies and procedures; interpret and apply federal, state and local policies, laws and regulations.